FROM THE DIRECTOR
Comments, Clarifications and Frequently Asked Questions
Job Descriptions
Following is a list of the positions held by Department Managers and the main responsibilities associated with these positions
Adult, Children’s and Teen Department Managers – The duties for each of these positions are very similar and are listed as follows:
- Select items to purchase including items in digital format and items included in online subscriptions
- Review and assign call numbers when the items arrive
- Plan, advertise and conduct all department programs
- Attend System Level meetings
- Supervise department staff
- Conduct Library tours
- Teach computer classes
- Answer reference questions
- Provide Notary Public and Deputy Registrar services
- Attend job appropriate workshops, classes and meetings
- Conduct outreach programs (schools, preschools, senior organizations, clubs, homebound delivery for disabled patrons, satellite book display and circulation at the Metra station, etc.)
- Train and work with volunteers
- Organize departments
- Pull materials in conjunction with school projects
- Set and pull materials for displays
- Weed outdated materials as needed
- Maintain web pages on the Library’s website
- Provide input for monthly newsletters
- Review donations
Circulation Manager – The Library’s Assistant Director also manages the Circulation and Reference Departments with the following responsibilities associated with this position:
- Main contact for patron concerns
- Trains and supervises all circulation support staff
- Works at the circulation desk as necessary
- Organizes information and drafts circulation manuals, writing instructions as required
- Liaison for the PrairieCat Circulation Services User’s Group.
- Gather statistical information
- Attend system meetings as the Library’s circulation representative
- Attend job appropriate workshops, classes and meetings
- Supervise the Reference Department
- Supervise inter-library loan activities
- Supervise Notary Public and Deputy Registrar Services
- Supervises patron data entry duties
- Supervises inventories
- Supervises all duties performed by the Library’s circulation clerks (i.e. locating items on shelf, checking shelves for overdue items, conducting inventories, etc.)
Technical Services Manager – This department is responsible for ordering, entering and processing all library collection purchases with the duties as follows:
- Supervises, trains and evaluates Technical Services staff and volunteers
- Places orders with vendors for all materials purchased
- Tracks, receives all incoming orders (which includes books in regular and large print, DVDs, music CDs, audio books, magazines) and verifies against purchase orders and packing lists
- Performs data entry for all newly acquired items (anyone performing data entry must be system certified by the PrairieCat automation consortium which requires taking classes and passing a test)
- Supervises library materials processing
- Processes library materials as necessary
- Is the Library’s liaison with the PrairieCat Technical Users Group
- Attends job appropriate workshops, classes, meetings and training
Automation/Information Technology Manager – This is a part-time position requiring the appropriate degree in Information Technology Science or the appropriate experience and has the following responsibilities:
- Maintenance of the library’s website and automation system which includes: hardware, software, network security, email, technology enhancements and telecommunications technology.
- Train and inform staff of changes as needed
- Attend job appropriate workshops, classes and meetings,
- Liaison with the library system automation program coordinator and outside technology partners.
- Assists in planning for new technology
- Maintains computer upgrades.